The Contractor / Module 12
Plant, fleet & equipment ledger
Owned and hired plant on one ledger — usage, fuel, maintenance and hire bills verified against recorded hours.
- Plant manager
- Site engineer
- QS
Before a hire bill approves. The vendor’s invoiced hours meet the site’s own daily log, and the difference is written on the record as a variance — the equipment analogue of measurement before certification. The approver sees it before the money moves.
What it holds
Asset register, owned and hired
Every machine with its ownership, daily cost rate, hire party and contract dates — hire expiry flagged before the renewal bill arrives, not after.
Usage and fuel logs
Operating hours and fuel per machine per day, allocated to the activity that consumed them; consumption anomalies flagged against the machine’s own baseline.
Hire bills verified against usage
Invoiced hours matched to recorded hours before a hire bill approves — the equipment analogue of measurement before certification.
Maintenance and idle plant
Service intervals driven by operating hours, and the idle-asset view across sites that answers hire-versus-own with the firm’s own numbers before new hire is approved.
What it produces
- Equipment cost per project, owned and hired
- Idle plant across sites before new hire is approved
- Hire-versus-own on recorded utilisation, not instinct